In order to ensure compatibility between records within the Anytown School Library collection and records shared with other collections, MARC21 format will be used to develop and maintain records of all materials in the school library collection. These records will also allow for the school library collection records to be accessed and searched online through the Online Public Access Catalog.
Procedures
1. Determine the material type (different materials require different tags and subfields). 2. Locate information within the item needed to create a MARC record. (e.g. ISBN, price, title, author(s), publication information, dimensions, number of pages, etc.) 3. Use attached resources, online, and print resources to familiarize yourself with field tags and other elements of MARC records, such as indicators and subfields. 4. Familiarize yourself with the library automation system or MARC records generator that will be used to generate the records. 5. Select tags that will be used for each record, if not already done for you. 6. In order to provide more information about the field, tags will be followed by two indicators. The indicators may either be blank or may be numbered from 0-9. (Use a MARC records resource, such as Easy MARC to choose indicators properly) 7. Within fields, there are two-character combinations consisting of a symbol and a letter or number called subfields. The symbol will be either the delimiter symbol (‡) or the $ symbol. Enter subfields to add further information to the record as needed. 8. Some fields contain added entries that provide additional access to a bibliographic record for names and/or titles having various relationships to a work. Added entries are made for persons, corporate bodies, and meetings that have some form of responsibility for the creation of the work (Piepenburg 195). 9. Check the MARC record and make necessary changes and additions to be sure it is complete. 10. When using different automation systems, records may look slightly different, but the basic structure and format will be the same.
Follett Software Company. "Tag of the Month." Tag of the Month / Follett Software Company. Follett Software Company, 2011. Web. 21 Apr. 2011.
Follett Software Company created the Tag of the Month website as a resource in creating MARC records. The website provides descriptions and examples of the most commonly used MARC Bibliographic and Authority tags. There are also sample MARC records for a variety of materials. The website is useful in both an educational manner and in a professional library setting.
Furrie, Betty, and Follett Software Company. "Understanding MARC Bibliographic: Machine-Readable Cataloging." Understanding MARC Bibliographic: Machine-Readable Cataloging. 8th ed. Library of Congress, 9 Nov. 2009. Web. 21 Apr. 2011.
Available in both pamphlet and online form, Understanding MARC Bibliographic provides detailed information about MARC records, including helpful examples. Written for librarians and those studying librarianship, the website is useful in both an educational manner and in a professional library setting.
Intner, Sheila S, and Jean Weihs. Beginning Cataloging. Santa Barbara: Libraries Unlimited, 2009. Print.
Beginning Cataloging provides an in-depth introduction into the basics of cataloging, including information on MARC records in library catalogs. Written by Sheila S. Intner and Jean Weihs, both seasoned catalogers, the book is a great guide to help new librarians learn the basic skills needed for cataloging. The book is useful in both an educational manner and in a professional library setting.
The Library of Congress. "MARC Standards." Network Development and MARC Standards Office, Library of Congress. Library of Congress, 5 Apr. 2011. Web. 21 Apr. 2011.
Through this website, The Library of Congress provides examples, tutorials, and additional information about MARC records. Through the use of the website, librarians can view general or advanced information on how to create and read MARC records as well as viewing helpful examples. The website is useful in both an educational manner and in a professional library setting.
Online Computer Library Center, Inc. "Introduction to MARC Tagging: An OCLC tutorial." OCLC. OCLC, 2011. Web. 18 Apr. 2011.
The OCLC provides this tutorial that introduces you to the basics of bibliographic records, specifically MARC format records. The tutorial provides detailed information on how to read MARC records, basic descriptive fields, and creating MARC records. In addition, the tutorial also provides a MARC glossary. The tutorial is useful in both an educational manner and in a professional library setting
Piepenburg, Scott. Easy MARC. 5th ed. San Jose: F& W Associates, Inc., 2007. Print.
Easy MARC is a guide written for librarians who are creating catalog records used in library automation systems. The book is organized in a simple manner and is extremely easy to follow. The guide provides examples and information about assigning tags and subfields, punctuation, and other elements of MARC records. The book is helpful in both an educational manner and in a professional library setting.
Cataloging Policies and Procedures Manual: MARC 21 Format
Policy | Procedures | Helpful Resources/Documents | Sample Records in Various Formats | Annotated Bibliography
Policy
In order to ensure compatibility between records within the Anytown School Library collection and records shared with other collections, MARC21 format will be used to develop and maintain records of all materials in the school library collection. These records will also allow for the school library collection records to be accessed and searched online through the Online Public Access Catalog.Procedures
1. Determine the material type (different materials require different tags and subfields).2. Locate information within the item needed to create a MARC record. (e.g. ISBN, price, title, author(s), publication information, dimensions, number of pages, etc.)
3. Use attached resources, online, and print resources to familiarize yourself with field tags and other elements of MARC records, such as indicators and subfields.
4. Familiarize yourself with the library automation system or MARC records generator that will be used to generate the records.
5. Select tags that will be used for each record, if not already done for you.
6. In order to provide more information about the field, tags will be followed by two indicators. The indicators may either be blank or may be numbered from 0-9. (Use a MARC records resource, such as Easy MARC to choose indicators properly)
7. Within fields, there are two-character combinations consisting of a symbol and a letter or number called subfields. The symbol will be either the delimiter symbol (‡) or the $ symbol. Enter subfields to add further information to the record as needed.
8. Some fields contain added entries that provide additional access to a bibliographic record for names and/or titles having various relationships to a work. Added entries are made for persons, corporate bodies, and meetings that have some form of responsibility for the creation of the work (Piepenburg 195).
9. Check the MARC record and make necessary changes and additions to be sure it is complete.
10. When using different automation systems, records may look slightly different, but the basic structure and format will be the same.
Helpful Resources/Documents
Cataloging Cheat Sheets
Sample Records in Various Formats
Communications FormatTagged Formats
Book
E-book
Electronic Resource (CD-ROM)
Video Recording (DVD or VHS)
Sound Recording (Cassette or CD)
Annotated Bibliography
Follett Software Company. "Tag of the Month." Tag of the Month / Follett Software Company. Follett Software Company, 2011. Web. 21 Apr. 2011.
Follett Software Company created the Tag of the Month website as a resource in creating MARC records. The website provides descriptions and examples of the most commonly used MARC Bibliographic and Authority tags. There are also sample MARC records for a variety of materials. The website is useful in both an educational manner and in a professional library setting.
Furrie, Betty, and Follett Software Company. "Understanding MARC Bibliographic: Machine-Readable Cataloging." Understanding MARC Bibliographic: Machine-Readable Cataloging. 8th ed. Library of Congress, 9 Nov. 2009. Web. 21 Apr. 2011.
Available in both pamphlet and online form, Understanding MARC Bibliographic provides detailed information about MARC records, including helpful examples. Written for librarians and those studying librarianship, the website is useful in both an educational manner and in a professional library setting.
Intner, Sheila S, and Jean Weihs. Beginning Cataloging. Santa Barbara: Libraries Unlimited, 2009. Print.
Beginning Cataloging provides an in-depth introduction into the basics of cataloging, including information on MARC records in library catalogs. Written by Sheila S. Intner and Jean Weihs, both seasoned catalogers, the book is a great guide to help new librarians learn the basic skills needed for cataloging. The book is useful in both an educational manner and in a professional library setting.
The Library of Congress. "MARC Standards." Network Development and MARC Standards Office, Library of Congress. Library of Congress, 5 Apr. 2011. Web. 21 Apr. 2011.
Through this website, The Library of Congress provides examples, tutorials, and additional information about MARC records. Through the use of the website, librarians can view general or advanced information on how to create and read MARC records as well as viewing helpful examples. The website is useful in both an educational manner and in a professional library setting.
Online Computer Library Center, Inc. "Introduction to MARC Tagging: An OCLC tutorial." OCLC. OCLC, 2011. Web. 18 Apr. 2011.
The OCLC provides this tutorial that introduces you to the basics of bibliographic records, specifically MARC format records. The tutorial provides detailed information on how to read MARC records, basic descriptive fields, and creating MARC records. In addition, the tutorial also provides a MARC glossary. The tutorial is useful in both an educational manner and in a professional library setting
Piepenburg, Scott. Easy MARC. 5th ed. San Jose: F& W Associates, Inc., 2007. Print.
Easy MARC is a guide written for librarians who are creating catalog records used in library automation systems. The book is organized in a simple manner and is extremely easy to follow. The guide provides examples and information about assigning tags and subfields, punctuation, and other elements of MARC records. The book is helpful in both an educational manner and in a professional library setting.
Page Created: 30 March 2011
Page Updated: 6 May 2011